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Ongoing Mileage Record (Bicycle) - List

Use

Mileage allowance payments are defined as "amounts (other than passenger payments) paid to an employee in respect of expenses in connection with the use by him for business travel of a qualifying vehicle". If the employer / contractor pays more than the AMAPs (Approved Mileage Allowance Payments) amount, the excess should be returned on form P11D.

Passenger payments can be paid to

• Employees' using their own car or van (and so eligible for approved mileage allowance payments)
• Employees' using a company vehicle for which they are charged tax for the benefit in kind (but not eligible for mileage allowance payments).

If the employer / contractor pays more than the maximum amount, the excess should be returned on form P11D. You can view here the list of the mileage allowance records that you provided to the selected employee for using a bicycle.

Path

Assign Benefits > Mileage allowance and passenger payments > Bicycle --> View / Update

Fields Available

The top row displays the details such as name, department, E-Mail address etc. of the selected employee.

• Ref. No.: This field is automatically generated.
• Date of Travel: This field displays the date on which the employee travelled on the bicycle and for which he/she received the mileage allowance. You will find an icon beside the date of travel. As soon as you place your mouse cursor over it, you will see a pop up message stating the memo you provided when entering the mileage payment record.
• Miles Travelled: This field displays the total number of miles the employee has travelled.
• Rates: This field displays the mileage rate you provide for each mile.
• Amount paid to Employee: This field displays the total mileage allowance paid to the employee.
• Amount made Good: This field displays the amount that the employee has paid back to you.
• Action: The various tasks associated with the data in each row will be displayed here. For example Save, Edit, Remove, etc.

Associated Tasks

• Add New Mileage Record: To enter a new mileage record, click on this button. It opens the Ongoing Mileage Record (Bicycle) - Add screen.
• View/Edit: To view or edit, the details of the mileage payment to the employee, click on the View/Edit button relating to the respective mileage record. It will open Ongoing Mileage Record (Bicycle) View screen.
• Remove: To delete any record, click on the Remove button relating to the respective mileage record.
• Done: If you have finished viewing the details and wish to leave this screen, click on this button. You will be taken back to the Mileage allowance & passenger payments - Update screen.

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