There are different ways through which you can enable an employee's Internet account.
For a new joiner: While adding a new employee insert the E-Mail address of the employee in the "Employee E-Mail to be used for this Service" field. Employee Internet account details will be sent to the employee's E-Mail address.
For an existing employee:
Click on the Employee module in the tasking zone. Select the "Admin Employee Internet A/c" option further click on the "Current Employee Internet Account" submenu. Choose the "No" option under the "Enable Internet A/c Status" field for the respective employee and click on the "Confirm" button corresponding to that employee.
Click on the Employee module in the tasking zone. From the drop down list, select the "Admin Employee Internet A/c option" further click on the "Current Employee Internet Account" submenu. Choose the "Yes" option under the "Enable Internet A/c Status" field for the respective employee and click on the "Confirm" button corresponding to that employee. An acknowledgment mail will be sent to the employee. The employee can use his / her previous Sign-In details to access employee Internet account for this service.
Employee Internet A/c lists only those employees for whom the System Administrator allocates employee Internet account for this service. You can enable an employee's Internet account for this service in any of the following ways.
Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee Details option. Then from the list of employee click on the View / Edit action button of the respective employee. Further click on the View / Edit button corresponding to "Employee's Payroll Internet Account". Click on the Edit button to insert the "Employee Self Service E-Mail" and click on the Save button.
Your employee can ignore that mail. The mail will not overwrite the employee's existing Sign-In details. Please resend the employee activation mail to the correct employee.
There might be two reasons
Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee Details option. Then from the list of employee click on the View / Edit action button of the respective employee. Further click on the View / Edit button corresponding to "Employee's Payroll Internet Account". Then click on the Edit button to insert the "Employee E-Mail to be used for this Service" and click on the Save button.
Wrong E-Mail address entered: Please ensure whether the employee's E-Mail address is correct. If it is not, please go through the following steps to edit the employee's E-Mail address.
Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee Details option. Then from the list of employee click on the View / Edit action button of the respective employee. Further click on the View / Edit button corresponding to "Employee's Payroll Internet Account". Then click on the Edit button to insert the "Employee E-Mail to be used for this Service" and click on the Save button.
Please discuss it with your employee and help your employee to create an E-Mail address so that we can create a Internet account for him / her.
An employee should activate his/her Internet account within 30 days from the day the activation mail is sent to him/her. If the employee fails to activate the Internet account for this service within the specified time, go through the following steps to reactivate his/her account.
Click on the Employee module in the tasking zone. From the drop down list, select the "Admin Employee Internet A/c" option further click on the "Current Employee Internet Account" submenu. Then from the list of employee click on the link "Click to Send" to resend the activation mail to the respective employee.
Click on the Employee module in the tasking zone. From the drop down list, select the "Admin Employee Internet A/c" option further click on the "Current Employee Internet Account" submenu. Then from the list of employee click on the link "Click to Send" to resend the activation mail to the respective employee.
By default, an employee will have access to view all his/her Internet account details. Apart from that, you can provide access rights to an employee for the following.
Click on the Employee module in the tasking zone. From the drop down list, select the "Employee Access Rights" option further click on the "Current Employee Access Rights" submenu. Select "Yes" option under the "Allow Address & Phone Self Update" heading for the respective employee, and click on "Confirm" button.
You can disable an employee's access rights in the following way.
Click on the Employee module in the tasking zone. From the drop down list, select the "Employee Access Rights" option further click on the "Current Employee Access Rights" submenu. Select "No" option Under the "Allow Address & Phone Self Update" heading for the respective employee and click on "Confirm" button.
Firstly you should ensure the employee concerned has access to his own Employee Internet Account. To do this select Employee from the Tasking Zone, then further select View /Edit Employee Details If the employee does not have an Employee Internet Account, click on the "Enable Internet Account" link in the second column and then enter the employee's personal e-mail address in the boxes and click on Save.
Once the employee has his own Employee Internet Account select "Employee Access Rights" further select "Current Employee Access Rights" submenu from the Employee section of the Tasking Zone. On the screen that loads, select "Yes" in the "Allow Address and Phone Self Update" column and then click on "Confirm" button and "Done" button. This will allow the employee to access and update his personal details next time he signs in to his Employee Internet Account.
In Leaver Administration of the Employee Details section you can process any employee who is leaving your employment. They may be leaving because of resignation, retirement, dismissal, death or any other reason.
As part of the leaver process, you will be required to run and update the final payrun for the employee, including holiday payments, redundancy payments etc. where applicable. A P45 will then be produced which can be printed and/or E-Filed.
Select Leaver
To begin, select "Employee" from the Tasking Zone, further select "Leaver P45 Administration" submenu. From the list of employees the employee you wish to process as a leaver by clicking on the "Process Leaver P45" link in his/her row.
Leaving Date
Here you can see the name and details of the employee you have selected. Please double check that you have selected the correct employee. If you have selected the wrong employee, go back a page and re-select.
Last Payrun Date (Payrun Period)
This is the date on which the pay for the selected employee was last run and updated. The corresponding tax period number is also displayed for reference.
Leaving Date
Enter here the date on which the employee left your employment. The leaving date that is entered must fall after the Last Payrun Date.
For example: If the last payrun date was 31/10/2024 only leaving dates on or after 01/11/2024 may be entered. A valid leaving date must be entered before you can proceed to process the employee's final payrun.
You should rollback the last payrun for this employee, enter the leaving date and click on the continue button to process the employee's final pay up until the leaving date.
The leaving date should always show the last date the employee actually worked for you even if you have paid them some holiday pay or pay in lieu of their notice.
Enter today's date as the leaving date. The final payslip will run from the start of month 10 to today's date. Months 7, 8 and 9 can be skipped.
Yes, an employee can use his/her former Sign-In ID to access his/her previous employment Internet account. For this, the employee should request the former employer/contractor to enable his/her former Internet account for this service.
Yes, it is possible to enable a former employee's Internet account for this service. To enable a former employee's Internet account for this service, please go through the following steps.
Click on the "Employee" module in the tasking zone. From the drop down list, select the "Admin Employee Internet A/c" option. Select the "Former Employee Internet A/c" option. Choose the "Yes" option under the "Enable Internet A/c Status" field for the respective employee and click on the "Confirm" button corresponding to that employee. An acknowledgment mail will be sent to the employee. The employee can use his / her previous Sign-In details to access employee Internet account.
Click on the Employee module in the tasking zone. From the drop down list, select the "Admin Employee Internet A/c" option. Select the "Former Employee Internet A/c" option. Choose the "Yes" option under the "Enable Internet A/c Status" field for the respective employee and click on the "Confirm" button corresponding to that employee. An acknowledgment mail will be sent to the employee. The employee can use his / her previous Sign-In details to access employee Internet account.
No, an employee cannot use his / her former employer / contractor Sign-In ID to view his / her current employment payrun details. The employee will be provided with a new Sign-In ID by the current employer / contractor to view his current employment payrun details.
No, the employee cannot edit his / her previous employment Internet account details, but he / she can always view or print it, if required.
To add a new employee go to Employee section on the tasking zone and click on Add New Employee . It will direct you to create or add a new employee.
Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee details option. Then from the list of employee click on the View / Edit action button of the respective employee to view his details.
Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee details option. Then from the list of employee click on the View / Edit action button of the respective employee to edit his details.
Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee details option. This displays a list of all your employees. Now click on the view/edit link corresponding to the employee to view/edit his personal details.
You can change your employee's marital status in his personal details section.
Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee details option. This displays a list of all your employees. Now click on the view/edit link corresponding to the employee to edit his personal details. Click on the edit button and now select his marital status from the drop down list and click on save button to save the changes you made.
Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee details option. This displays a list of all your employees. Now click on the view/edit link corresponding to the employee to view/edit his bank details.
Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee details option. This displays a list of all your employees. Now click on the view / edit link corresponding to the employee to view / edit his YTD pay data.
Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee details option. This displays a list of all your employees. Now click on the view/edit link corresponding to the employee to view/edit his YTD pay details. This screen also displays current NI, Total NI and other pay data.
Yes. Internet Payroll provides you an option to choose type of payment method for the employee. To select the type of payment method, simply go Employee module in the tasking zone. From the drop down list, select the View / Edit Employee details option. This displays a list of all your employees. Now click on the view / edit link corresponding to the employee to view / edit his Employment details. Click on View / Edit button against Employment details and choose the required payment method.
When a P9 is issued at any point in a tax year that details the new tax code and a start date, you can enter the new tax code in our Internet Payroll. Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee details option. This displays a list of all your employees. Now click on the view / edit link corresponding to the employee to Add a new Tax code.
Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee details option. This displays a list of all your employees. Now click on the view/edit link corresponding to the employee to view/edit his NI Category details.
You can edit the NINO by clicking on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee details option. This displays a list of all your employees. Now click on the view / edit link corresponding to the employee to view / edit his NI Category details. Here click on Edit NINO button to enter the correct number and save the changes.
Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee details option. This displays a list of all your employees. Now click on the view / edit link corresponding to the employee to view / edit his Holiday details. You can find your employee's holiday balance, holidays accrued and also holiday scheme the employee is assigned for.
Yes. Internet Payroll makes your life easy by providing complete employment details of an employee on one single screen. You can also edit the employee's details on the same screen. To access the screen, Click on the Employee module in the tasking zone. From the drop down list, select the View / Edit Employee details option. This displays a list of all your employees. Now click on the view / edit link corresponding to the employee to view / edit his complete employment details.