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Car Benefits - Replace

Use

In this screen you need to enter the details of the car that will be assigned to the employee in place of his/her existing car.

Car/Van & Fuel > Replace Car Benefit > Continue

The top row displays the details such as name, department, E-Mail address etc. of the selected employee.

Existing Car Benefit Details

Car Regn. No.: This field displays the registration number of the car.
Date of Purchase: This field displays the date when the car was purchased.
Make: This field displays the make of the car.
Model: This field displays the
M.O.T. Date: This field displays the MOT due date.
Note: The Ministry of Transport (MOT) decides the valid period of the automobile inspection permit for vehicles that are three or more years old.
Color: This field displays the color of the car.
Year: The year in which the car was manufactured will be displayed here.

Replacing Car Benefit Details

Car Regn. No.: This field displays the registration number of the car.
Date of Purchase: This field displays the date when the car was purchased.
Make: This field displays the make of the car.
Model: This field displays the model of the car.
M.O.T. Date: This field displays the MOT due date.
Note: The Ministry Of Transport (MOT) decides the valid period of the automobile inspection permit for vehicles that are three or more years old.
Year: The year in which the car was manufactured will be displayed here.
Color: This field displays the color of the car.

Capital Car Value

Purchased Price: This field displays the price of the car when it was purchased.
List Price: This field displays the list price of the car.
Capital Contribution to Car: Enter here the capital contribution made towards the car by the employee.
Optional Accessory Cost: This field displays the cost of any accessories (if any) that have been added to the car since its registration. For example, car stereo, sun roof etc.
Classic Car Value: This field displays the market value of the car, if it is a classic car.
Note: A car is considered a classic if it is 15 years old or more, if it has a classic value of £15,000 or more and if its current market value is more than the original price.
Accessory added after car was first provided to employee: Enter here the cost of accessories that have been added (if any) after the car was first provided to the employee.

Car Usage

Car First Available Date: Enter here the date from which the car was first made available to the employee. You can use the calendar button to enter the date.
Car Last Used Date: Enter here the date when the car was last used by the employee. You can use the calendar button to enter the date.
Date First Regd.: This field displays the date on which the car was first registered.
Fuel / Power Type: This field displays the type of fuel used in the car.
Engine Size: This field displays the engine size of the car.
Approved CO2 : This field displays the carbon dioxide emission figure of the car in grams per kilometer.
Car Usage: The purpose for which the car was used will be displayed here.
Car Facilitated: The field display here whether the car made available to the employee was the first car, second / further car or a replacement car.
Total annual contribution: Enter here the annual contribution made for the usage of the car.
Frequency of contribution: From the drop down list, select how frequently the contribution is made towards the car.
Total Car unavailable days: If the car was made unavailable during the benefit availability period, then enter here the number of days the car was unavailable to the employee.
Car unavailable reason: If the car was made unavailable then from the drop down list, select the reason for unavailability.

Fuel Usage

Company Provides Fuel: From the drop down list state whether the company provides fuel for the car or not.
Fuel Usage Purpose: If the company provides fuel, then from the drop down list state the purpose for which the fuel was provided.
Fuel Supply Start Date: If the company provides fuel, then enter here the date from which the fuel supply was started. You can use the calendar button to enter the date.
Fuel Supply Withdrawn Date: If the fuel supply was withdrawn for any reason, then enter here the date on which the fuel supply was withdrawn. You can use the calendar button to enter the date.
Was fuel reinstated in current tax year? If the fuel supply was for any reason, then from the drop down list state whether the fuel was reinstated in the current tax year or not.
Fuel Supply Reinstated Date: If the fuel was reinstated, then enter here the date on which the fuel was reinstated. You can use the calendar button to enter the date.
Does employee repay fuel cost for private use? From the drop down list, state whether the employee repays for the fuel that was used for private purpose.

Replacement Reason Details

Date of Replacement: Enter here the date on which the car will be replaced for the selected employee. You can use the calendar button to enter the date.
Replacement Reason: From the drop down list, select the reason for the replacement of the car.

Cancel: If you wish to exit this screen without saving the details, click on this button. You will be taken back to the Replace Car screen.
Save: To save the details, click on this button. The Car Benefits - List screen will appear displaying the newly added details.