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Edit SPP Birth Details

Use

You can modify the Statutory Paternity Pay - Birth details for the selected employee on this screen. The employee may be entitled to paternity leave and SPP if they have responsibility for their baby's upbringing and they're either:

• the baby's biological father
• the mother's husband or partner - including a female partner in a same sex couple

Where a couple adopts a child, the partner, male or female, who's not claiming Statutory Adoption Pay (SAP) may be able to claim SPP.

Statutory Paternity Pay

Your employee may be entitled to Statutory Paternity Pay (SPP) if their partner has a baby or adopts a child. This replaces their normal earnings and helps them take time off to care for the child or support the mother or care for the baby and they're either:

• the baby's biological father
• the mother's husband or partner - including a female partner in a same sex couple

Where a couple adopts a child, the partner, male or female, who's not claiming Statutory Adoption Pay (SAP) may be able to claim SPP. Your employee may be entitled to paternity leave and SPP for adoption if they are either:

• adopting a child with their partner
• the partner of someone adopting a child on their own

In this situation, the adoption must also be being arranged through an adoption agency in the UK, or for adoption from abroad the adopter has to have received Official Notification.

Paternity leave

Your employee is entitled to paternity leave if both of the following apply:

• they've worked for you continuously for at least 26 weeks up to and into the 15th week before the date the baby's due, or 26 weeks into the week the adoption agency told the adopter they had been matched with a child
• they continue to work for you until the date the baby is born, or the date the adopted child is placed
• The date, an adopted child is expected to be placed is shown on the matching certificate from the adoption agency.
• Your employee is entitled to take one or two weeks' paternity leave within 56 days of the date of the baby's birth or the date an adopted child is placed with the adopter. They can't take odd days off and if they take two weeks they must take them together.

SPP Entitlement conditions

To qualify for Statutory Paternity Pay in respect of a newborn child the employee must:

• give you the right evidence 28 days before the start of the SPP pay period
• have been employed by you continuously for
• at least 26 weeks into the Qualifying Week and continue to work for you right up until the date the baby is born or
• at least 26 weeks into the Matching Week and continue to work for you until the date the child is placed with the adopter
• earn at least £116 a week (gross) in an 8-week ‘relevant period’
• normally give at least 28 days notice before they want to start to be paid SPP

Paternity Pay Period (PPP)

Your employee can choose to start being paid and/or start their leave:

• from the date the child enters the UK or on the following day if the employee is at work that day, or
• on a pre-determined date after the child has entered the UK.
• The SPP period and paternity leave cannot:
• start before the child enters the UK
• continue more than 56 days after the date the child enters the UK.
• The SPP period and paternity leave can start on any day of the week. The two periods should be aligned.

Recovery

Employers can recover either 92% of the SPP they have paid, or 100% plus compensation if they qualify for Small Employers Relief (SER). The qualification for SER, and the amount of compensation are the same as for SMP.

Expected Week of Childbirth

This is the week in which the child is expected to be born. SMP legislation refers to Expected Week of Confinement. The terms childbirth and confinement are interchangeable.

Qualifying Week

The Qualifying Week is the 15th week before the week baby due.

For further guidance on SPP details click here

Medical Evidence

Mothers

Your employee should give you medical evidence of the date the baby was due and the date of birth. This is usually the Maternity Certificate, form MAT B1.But you can accept any document signed by a doctor or midwife. You can also accept a birth certificate as evidence of the date of birth. Your employee should give you the evidence within 28 days after the date of birth, or as soon as she can if this is not possible.

Fathers

Your employee should give his declaration of family commitment, confirm the date the baby was due and the date of birth, on becoming a parent, form SC3. You do not need a birth certificate or evidence of pregnancy. Your employee should give you the evidence as soon as he can.

Path

Payrun > Payment Frequency (Weekly/Monthly/2 Weekly/4 Weekly/Quarterly/Annual/Bi-annual) > Other Payments > SMP/SAP/SPP/ShPP Payment & Record > SPP Birth Details > View/Edit > Edit

Fields Available

Edit SPP Birth Details

• Select SPP Birth Payment Type: Select the appropriate option to indicate the effect SPP birth will have on your employee's basic pay. This usually depends on your company's own policy.
• Reduce Full Basic by Statutory Pay Amount: Select this option if it is your policy to offset the employee's gross basic pay by the amount of SPP he or she is eligible to receive. i.e. the employee's gross basic pay will be reduced by the SPP amount. For example: the employee's normal gross basic wage is £500. This week she is eligible to receive £90 SPP so her gross basic wage will be reduced to £410. £410 basic + £90 SPP = £500.
• Add Statutory Pay Amount to Timed Basic Pay: Select this option if you want SPP to be paid in addition to gross Basic pay. For example: if gross Basic pay is £500 and SPP is £90, then the employee will receive £590 gross pay.
• Pay Statutory Pay Amount Only (either SSP/SMP/SAP/SPP/ShPP): Select this option if it is your policy not to pay your employee their basic pay when she is receiving SPP. Only SPP will be paid for the weeks the employees eligible to receive it. Please note that the basic pay should be amended to zero.
• Baby Due Date: Enter here the date on which the baby is expected to be born. This will normally be stated in the form MAT B1. You can use the calendar button to enter the date.
• Baby Born Date: Enter here the actual date the baby was born. You can use the calendar button to enter the date.
• Baby Born Still: If the baby is still born select Yes from the drop down list.
• Notified Leave Start Date: Enter here the date on which the employee intends to start his/her Paternity Leave. You can use the calendar button to enter the date.
• Return to Work Date: Enter here the date on which the employee has actually returned to work after his/her Paternity leave. You can use the calendar button to enter the date.
• Enter Average Weekly Earnings manually: Select Yes from the drop down list if you wish to manually calculate and enter your employees average weekly earnings.
• Average Weekly Earnings: Enter here the average weekly earning of the employee.
• Manual Calculation: Select Yes from the drop down list if you wish to manually calculate and enter your employees SPP birth amount.
• SPP Birth Amount for Manual Calculation: If you have selected manual calculation, then enter the amount of SPP birth you wish to pay to the employee.
• Date of leaving: If the father has left your employment please enter the date of leaving here. If he stops work before the date of birth he is not entitled to SPP. If the father stops work after the date of birth, it doesn't matter why he left or that he isn't coming back - he is entitled to SPP as long as he doesn't start working for a new employer / contractor. You can use the calendar button to enter the date.

This section is only applicable if you are migrating your data from your current payroll package

• Total number of weeks paid for SPP (Current plus Previous Tax Year Weeks): If you are migrating from another package, please enter the total number of weeks that have been paid for the SPP in previous & current tax year. If you are not migrating, please don't change the figure here, unless you specifically know what you are doing. This field cannot be edited after you update the YTD.
• Total amount of money paid for SPP (Current plus Previous Tax Year Amounts): If you are migrating from another package, please enter the total amount that has been paid for SPP in previous & current tax year. If you are not migrating, please don't change the figure here, unless you specifically know what you are doing. This field cannot be edited after you update the YTD.

• Total amount of money paid for SPP (Current Tax Year Amounts only): If you are migrating from another package, please enter the total amount that has been paid for SPP in this current tax year. If you are not migrating, please don't change the figure here, unless you specifically know what you are doing. This field cannot be edited after you update the YTD.

Associated Tasks

• Back: If you wish to exit this screen without saving the changes, click on this button. You will be taken back to the SMP /SAP / SPP/ShPP Payment screen.
• Update: If you are sure about all the entries and wish to continue, click on this button. You will be taken back to the View SPP Birth Details screen, where all the changes can be viewed.

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