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Timesheet List

Use

You can view the employee's timesheet list on this screen. The timesheet list will appear on this screen only if you have added the timesheet record of an employee.

Please note the following:

• To add a new timesheet record the employee must be assigned to a project. To assign an employee to a project, go to Assign Employees to Project in Project setup section under Employer / Setup module in tasking zone.
• You cannot add timesheet for the week period that has not yet started.
• If you add a new timesheet record for the first time for an employee and save or submit it, the previous weeks' timesheet list that continues till starting of the tax year shows Pending. You can edit the timesheet details and approve it or leave it as it is if your employee has not worked for those previous weeks.
• If you change the Pay frequency, the changes will be applied from the next week period onwards, the pay frequency will not change for the timesheet that is already approved. Please be aware that the pay frequency changes you make in Timeclaim will reflect in  Internet payroll also.
• You can approve the timesheet data by clicking on the View / Edit link. This link appears on the screen only if you have submitted the timesheet after entering the timesheet data.

Path

Timesheet > Weekly/Monthly/2 Weekly/4 Weekly/Quarterly/Annual/Bi-annual Employee Timesheet > View / Add Timesheet 

Fields Available

• Counter: This field displays the serial number.
• Week No.: This field displays the week number.

Timesheet

• Week Start Date: The start date of the week will be displayed here.
• Week End Date: The end date of the week will be displayed here.
• Action: The various tasks associated with the data in each row will be displayed here. For example View, Save, Edit, Delete, etc.
• Approval Date: The date when you approved the timesheet will be displayed here. Please note that only approved timesheet can be imported in  Internet payroll application.
• Approver Name: The timesheet approver name will be displayed here.

Associated Tasks

• Approved: If you have approved the timesheet, then the status changes to approved from View/Edit.
• Pending: Click on this link to submit the saved timesheet data to further approve the timesheet. This status is displayed on the screen after you add a new record and save the timesheet data without submitting it.
• Rejected: If you reject the timesheet, the status is displayed as Rejected on this screen. Click on this link to view the reason for rejection.
• Saved: This status appears when you make any changes to the timesheet data and update or save it. To view the saved timesheet data, click on this link.
• Back: If you have finished viewing the details and wish to leave this screen, click on this button.
• Add New Record: To add a new timesheet record, click on this button.
• View / Edit: To view or edit the timesheet, click on this link. Please note that this link appears only if you submit the timesheet after entering the data.

Related Topics

None