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You have now reached the stage where the pay can be calculated for your subcontractors. The screen displays the list of all your monthly paid subcontractors.
If your employee list is too long to be viewed, click on the "Next" option, provided below to view the rest of the list. Click on the "Previous" option to come to the preceding screen.
Please note the following points:
A subcontractor's pay cannot be backdated before previous YTD updates i.e. once the subcontractor's YTD values have been updated in a period, you cannot go back to a previous pay period for that subcontractor to run the pay. For example, if an subcontractor 's pay has been processed and updated in period 5 you cannot now go back and process the pay for period 4.
In addition, if the pay has already been run and the YTD values updated in a period, you cannot rerun the payrun for the same period. For a subcontractor, only one YTD update is allowed per pay period, e.g., A subcontractor's pay has already been run and updated in period 6. If, by mistake, the subcontractor was ticked for a second time to rerun period 6, the program will prevent the period from being re-run and an error message will be displayed.
For any subcontractor, pay periods can be missed out/skipped, for example, the pay can be processed and updated for a subcontractor in month 4, then not run in month 5, and then run and updated again in month 6.
Once the pay has been processed and the YTD values updated in one Pay Period the calendar will not automatically update to the next Pay Period. It will instead return to the default Process Period, e.g. if you ran and updated the YTD values in Period 4, the calendar will not then automatically update to Period 5. To run the pay for Period 5 you must go to "Reset if to process other pay period" and select Period 5 from the drop down selection.
A payment is anything paid out by the contractor to the subcontractor under a contract for construction operations. This applies whether or not the payment is made directly to the subcontractor. Payments include cash, cheques and credit. An advance, a sub or a loan is a credit and must be treated as a payment.
A deduction is the amount that a contractor has to withhold on account of tax and Class 4 NICs from a payment made to a subcontractor. There are two rates of deduction
On the Payrun page, you can enter the labour charges, overtime, material cost and process the pay of a subcontractor. If there are any other payment or deduction item that you would like to make to your subcontractor, then there is a provision to enter the other payment or deduction item amount in the Invoice.
The Process with invoice option on this payrun screen helps you enter the labour charge, material charge and other payment or deduction amount to be made to the subcontractor. Once you enter and save the invoice, you have to approve the invoice. Only approved invoices can be used to process the pay of the subcontractor.
Please note that you have to either process a subcontractor's pay with Invoice or simply enter the amount on the payrun page and process the pay. You are not allowed to enter and process the pay using both the data. Once you enter the amount in invoice and approve it, by default the amount entered on the payrun page will be defaulted to zero and invoice amount will be processed. So please be careful while entering the amount. This feature was enabled to avoid duplication of the amount entered.
Payrun > CIS Monthly Payment
Whichever tax month contains the last day of the pay period will be period number shown, For example, assuming today is the 22/04. A Company's pay period run from 26th of one month to the 25th of the next month. The default pay period shown will be 25/04. The default pay period number will be 1 because the 25/04 falls within tax month 1.
Please note the tax year always starts from 6th April of one year and ends on 5th April of the consecutive year, which cannot be changed. By default, the pay period for weekly paid employees is set from Friday of one week to Thursday of the following week in our application.
You can change the pay period if our default setup doesn't match with your pay period. To change the pay period go to chart of setup and set the pay period according to your requirements.
Please note, the payroll does not have to be run and updated for all subcontractors for each Period. The pay can be run for individual employees, or a batch group of employee's. You can simply select the subcontractor you want to run the payroll for, by ticking those subcontractor check boxes. If required, you can at a later date, run the payroll for any subcontractor you missed out previously.
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