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Add Invoice

Use

In this screen you can add a new invoice to process the pay of your subcontractor. Please note that you can add any number of invoices to each subcontractor. The invoice should be approved to process pay.

Please remember: On the Payrun page, you can enter the labour charges, overtime, material cost and process the pay of a subcontractor. If there are any other payment or deduction item that you would like to make to your subcontractor, then there is a provision to enter the other payment or deduction item amount in the Invoice.

The Process with invoice option on this payrun screen helps you enter the labour charge, material charge and other payment or deduction amount to be made to the subcontractor. Once you enter and save the invoice, you have to approve the invoice. Only approved invoices can be used to process the pay of the subcontractor.

Please note that you have to either process a subcontractor's pay with Invoice or simply enter the amount on the payrun page and process the pay. You are not allowed to enter and process the pay using both the data. Once you enter the amount in invoice and approve it, by default the amount entered on the payrun page will be defaulted to zero and invoice amount will be processed. So please be careful while entering the amount. This feature was enabled to avoid duplication of the amount entered.

Path

Payrun> CIS Weekly/Monthly Payment > Process with Invoice Enter > Add Invoice

Fields Available

The fields marked with a red asterisk are mandatory

• Invoice No.: Enter here the invoice number. Each invoice you add must be represented with an unique invoice number. The invoice number cannot be same for one or more subcontractors.
• Invoice Date: Enter here the invoice date.
• Invoice Reference: Enter here any reference for the invoice.
• Invoice Terms: If there are any terms and conditions, please enter it here. It will be displayed on the invoice.
• Labour Charge: Enter here the labour charge for the subcontractor.
• Material Cost: Enter here the material charge to be paid to the subcontractor. The contractor can ask the subcontractor for evidence of the direct cost of materials. If the subcontractor fails to give this information, the contractor must make a fair estimate of the actual cost of materials. The contractor must always check, as far as possible that the part of the payment for materials supplied is not overstated. If the materials element looks to be excessive, HMRC may ask the contractor to explain why.
• VAT on Invoice: Enter here the VAT on invoice. Please note that, where the subcontractor is not registered for VAT, any VAT they had to pay on materials should be included in the cost of materials when calculating the CIS deduction. Where the subcontractor is registered for VAT, any VAT they had to pay on materials should be excluded from the cost of materials when calculating the CIS deduction.
• Add Another Payment: If you would like to add another pay item to pay to the subcontractor, click on this button to select and enter the payment amount. To setup a new payment item, simply go to chart of setup in Contractor / Setup on the tasking zone and setup the payment item you require.
• Add Another Deduction: If you would like to add another deduction item to deduct from the subcontractor's payment, click on this button to select and enter the deduction amount. To setup a new deduction item, simply go to chart of setup in Contractor / Setup on the tasking zone and setup the deduction item you require. 

Associated Tasks

• Back: If you wish to leave this screen without saving the details, click on this button.
• Save: If you are sure about all the entries and wish to save, click on this button.

Related Topics

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