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Payslip Report

You can view or print the employee's payslip for the processed Tax period. To print a payslip, click on Print button. To help your understanding of all the different entries on your payslip we have produced the following notes.

Identification details, The header box of your payslip

• Works number: Employee works number will be displayed in the payslip
• Name: Employee name is displayed in the payslip.
• NI number: National Insurance (NI) number is allocated to the each one by the HM Revenue & Customs and stays all your life. It is unique number and ensures that any National Insurance contributions made are correctly credited to their own National Insurance account.
• Holidays Taken: The figure here indicates the overall number of holiday/leave days the employee has taken.
• Balance holidays: The figure here indicates how many holiday/leave days the employee has left to take out of his/her total holiday entitlement. Any holidays taken in the current, or in any previous pay periods, have already been deducted from the balance.
• Tax Code: This code issued by the HMRC, reflects the tax free allowance that is due to the employee against his/her pay in this current tax year.
• Pay Period: This is the pay period date on which the employee's pay was calculated
• Tax Period: The figure here indicates which tax week or month this payslip has been produced for. The payroll tax year is divided into set tax periods of tax weeks and tax months. Tax weeks are periods of 7 days which follow on from each other starting on the 6th April each year. Tax months are periods following on from each other in a tax year. They start on the 6th of one month and finish on the 5th of the following month.
• Pay Method: Payment method will be displayed as employee is paid through which payment method. i.e BACS,Cheque,online payment etc.

Payments, The left hand box of your payslip

• Gross Payments: The total amount of payments due to the employee, outside of the statutory payments, in the indicated tax period.
• Sick Pay: A statutory payment the employee may be entitled to receive for any extended absence from work due to sickness.
• Maternity Pay: A statutory payment the employee may be entitled to receive for any absence from work due taken as maternity leave.
• Holiday Pay: Detailed here is any payment due to the employee for any absence from work taken as paid holiday/leave
• PAYE Rebate: Detailed here is the amount of any Pay As You Earn (PAYE) tax rebate the employee may be entitled to receive. Tax rebates can occur on occasions where the employee paid too much tax in the past or if he/she has been issued with a new tax code.
• NI Rebate: If the employee is a member of a contracted out occupational pension scheme then detailed here is the amount of any National Insurance contribution rebate due to him/her.
• NI Refund: Detailed here is the amount of any National Insurance contribution refund the employee may be entitled to receive i.e. if he/she has paid too much NI in the past
• Payments Total: This is the sum total of all the above payments.

Deductions, The right hand box of your payslip

• Gross Deductions: The total amount of deductions applicable to the employee, outside of the statutory deductions, in the indicated tax period
• PAYE Tax: Pay As You Earn is a statutory deduction which the employer / contractor must collect from its employees on behalf of the HM Revenue & Customs. In general, employees are liable to PAYE tax on any earnings in excess of the tax free allowance indicated by their tax code
• NI Contribution: This is another statutory deduction that the employer / contractor must collect from its employees on behalf of the HM Revenue & Customs. Employees are only liable NI contributions if their salaries exceed a specified amount.
• Pension Contribution: If the employer / contractor runs a company pension scheme, in which the employee is a member of it, then his/her contribution amount to the pension for this pay period will be detailed here.
• Stakeholder Pension: If the company runs a stakeholder pension scheme in which the employee is a member of it, then his/her pension contribution amount for this pay period will be detailed here
• Student Loan: This is statutory deduction on those employees who are liable to make repayments on their student loan. Employers / Contractors are required to deduct loan repayments on all loans taken out after August 1998.
• Post Graduate Loan: This is statutory deduction on those employees who are liable to make repayments on their Post Graduate Loan.
• Attachments: Attachments are official orders, issued by the Courts, which instruct employers / contractors to deduct an outstanding debt from an employee via their wages. The employer / contractor is legally required to collect the stated amount. The total amount of the attachment deduction for this pay period is listed here.
• Deductions Total: This is the sum total of all the above deductions.

TD Values, The bottom box of your payslip

• Total Gross TD: This is the total amount of pay to date (TD) prior to any deductions being made. The total includes pay from this and any previous employments in the current tax year i.e., from 6th April.
• Gross for PAYE Tax TD: This is the total amount of pay to date, prior to any deductions being made, which is subject to Pay As You Earn tax before any tax free allowances have been deducted. The total includes pay from this and any previous employments in the current tax year i.e., from 6th April.
• Gross for NI TD: The total amount of pay that is subject to National Insurance contributions to date for the current employment only
• PAYE Tax Paid TD: This is the total amount of Pay As You Earn tax paid by the employee to date. The total includes values from this and any previous employments in the current tax year i.e., from 6th April.
• NI Paid TD: The total amount of National Insurance contributions paid by the employee to date for the current employment only
• Current Gross for PAYE: The total amount of pay, in this pay period only, that is subject to Pay As You Earn tax.
• Current Gross for NI: The total amount of pay, in this pay period only, that is subject to National Insurance contributions
• Net Pay Due: The net pay that is due to the employee i.e. his/her take home pay for this pay period. It is equal to Payments Total minus Deductions Total.