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Amend 2 Weekly Payrun Details

Use

You can amend the paydata of an employee on this screen. If you are happy with modified pay data you can click on Save and Process Data button to further proceed with the Payrun process.

Please note that you must save the data before leaving the screen. If do not save the modified data, the entered or adjusted data will be lost, and will not be included in the subsequent payrun.

Path

Payrun > 2 Weekly > Save and Process Pay > Amend

Fields Available

• Select Payee: To amend the pay data of an employee, you must select the employee by ticking the tick box adjacent to his/her name. If the employee is not selected, his/her pay will not be changed.
• Last YTD: This is the last tax week, which you ran and updated the employee's year to date values.
• employee's Name: The employee's name will be displayed here.
• Basic Pay: Enter the employee's basic pay directly in the action zone on the Payrun. Basic Pay refers to the number of hours an employee has actually clocked in to work during the specified pay frequency, and the hourly rate of pay they are entitled to receive. This data might come from a timesheet. A Basic Pay Calculator has been provided to help you calculate the hourly rate for different pay frequencies. To use this, click on the symbol next to the Basic Pay column heading.
• Hours/number and rate amounts for Basic pay may be entered or changed at any time. If the employee is paid a fixed wage, i.e. £200 per week, it is also possible to enter this by entering 1 in the Hours/No column and £200 in the Rate column. Basic pay is always recurring i.e. once entered and saved it will automatically re-apply to each subsequent pay run until changed or cancelled.
• Overtime: Overtime is payment for work done in addition to the regular working hours. The rate of pay for overtime is normally more than the regular rate of pay.
• Overtime is entered directly on the Payrun page for each employee as appropriate. It can be entered or changed at anytime and can be entered as an hours and rate figure, or as a consolidated figure. Please note, Overtime is non-recurring i.e. once this pay run is run and updated the Overtime figures will be zeroed on the pay run screen.
• To enter overtime pay with two or more different rates, click on the Enter link under the Other Payments section for the respective employee. In the Other Pay Items section, select Overtime 1 and enter the rate, amount, etc. Click on the Save button to store the entry.
• If you need to create another rate of Overtime simply create another pay item by going to the Basic & Other Payments Setup under Chart of Setup.
• Other Payments: Other Payment refers to any extra payments made to employees in addition to Basic pay. For example, commission, bonus, holiday pay, etc. You can enter or modify these details by clicking on the Enter link corresponding to the respective employee.
• Deduction & Pension: Use this option to record the pension deduction and any other deductions to be taken from the employee's pay, e.g. for Payroll Giving, Christmas Fund etc. You can enter or modify these details by clicking on the Enter link corresponding to the respective employee.
• Works No.: Here you can view the employee's works number assigned.

Associated Tasks

• Save Data & Process Pay: To save the data and process pay click on this button. The pay calculation result will be displayed. You can then preview and approve the pay data.
• Enter: To enter the other payments and deductions, click on this link.

Related Topics

2 Weekly PayRun