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Ongoing Mileage Record (Passenger Payment) - List

Use

Mileage allowance payments are defined as "amounts (other than passenger payments) paid to an employee in respect of expenses in connection with the use by him for business travel of a qualifying vehicle". If the employer / contractor pays more than the AMAPs (Approved Mileage Allowance Payments) amount, the excess should be returned on form P11D.

Passenger payments can be paid to

• Employees' using their own car or van (and so eligible for approved mileage allowance payments)
• Employees' using a company vehicle for which they are charged tax for the benefit in kind (but not eligible for mileage allowance payments).

If the employer / contractor pays more than the maximum amount, the excess should be returned on form P11D. You can view here the list of the passenger payment records that you provided to the selected employee for using a passenger car or van.

Path

Assign Benefits > Mileage allowance and passenger payments > Passenger Car/Van > View / Update

Fields Available

The top row displays the details such as name, department, E-Mail address etc. of the selected employee.

• Ref. No.: This field is automatically generated.
• Date of Travel: This field displays the date on which the employee travelled in the passenger car or van and for which he/she received passenger payment. You will find an icon beside the date of travel. As soon as you place your mouse cursor over it, you will see a pop up message stating the memo you provided when entering the passenger payment record.
• No.of Passngs.: This field displays the number of passengers who travelled in the passenger car or van.
• Miles Travelled: This field displays the number of miles travelled by each passenger.
• Total miles Travelled: This field displays the total miles travelled by all the passengers.
• Rates: This field displays the mileage rate you provide for each mile.
• Amount paid to Employee: This field displays the total passenger payment made to the employee.
• Action: The various tasks associated with the data in each row will be displayed here. For example Save, Edit, Remove, etc.

Associated Tasks

• Add New Passenger Payment: To enter a new passenger payment record, click on this button. It opens the Ongoing Mileage Record (Passenger Payment) - Add screen.
• View/Edit: To view or edit, the details of the passenger payment to the employee, click on the View / Edit button relating to the respective mileage record. It opens Ongoing Mileage Record (Passenger Payment) View screen.
• Remove: To delete any record, click on the Remove button relating to the respective passenger payment record.
• Done: If you have finished viewing the details and wish to leave this screen, click on this button. You will be taken back to the Mileage allowance & passenger payments - Update screen.

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