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Payrun Customisation

Use

Our service allows you to customise your payroll settings based on your company requirements. In this screen, you can view the various payroll setting options that can be customised.

Path

Employer / Setup > Chart of Setup > Pay Run Customisation

OR

Payroll Bureau Starter > Enter > Employer / Setup > Chart of Setup > Pay Run Customisation

OR

Multi-Sites Payroll Starter > Head Office Details > Employer / Contractor Setup > Chart of Setup > Payrun Customisation

Fields Available

• Variation Allowed Percentage (VAP - Net Pay): The Variation Allowed Percentage (VAP) is an intelligent warning system that will alert you at the pay calculation stage if the employee's net pay just calculated differs from the previously updated net pay figure by more or less than the specified percentage. This useful tool will help identify data entry errors that might lead to over or under-payments to employees. You can adjust the percentage variation limit.

For example, if you set the variance as 10%, then our program will check that your employee's net pay is neither more than 10% higher nor more than 10% lower, when compared to his/her previous net pay. Similarly, if you set the variance as 50%, then our program will check that your employee's net pay is neither more than 50% higher nor more than 50% lower, to his/her previous net pay.

• Maximum Employees Shown Per Page: You can specify the number of rows of employee records you wish to be displayed on each screen. For example, if you select 10, you will be able to view the records of 10 employees on each screen.
• Eligible for Small Employer's Relief: An Employer qualifies for Small Employers Relief (SER) if they paid or were liable to pay Class 1 NICs to HMRC of a fixed amount (or less) in the qualifying year. SER allows qualifying employer to recover 103% of statutory payments (SMP/SPP/SAP/ShPP)on the EPR. If you do qualify for Small Employers Relief,select 'Yes' for this setting. For more information regarding SER rates for the current tax year.

• Employment Allowance Indicator: From 6 April 2020 you can only claim EA if your total (secondary) Class 1 National Insurance contributions (NICs) liability is below £100,000 in the tax year before the year of claim.
• The Employer Allowance you are entitled to in this current tax year: The employment allowance remains at £5,000 in 2024-25. This means eligible businesses, charities and community amateur sports clubs will be able to claim a greater reduction on their secondary Class 1 NICs and from the 2024 to 2025 tax year.
• The Employer Allowance you have claimed back to date in this tax year:You will have to enter this field if your company is eligible for Employment Allowance and if you have processed payroll earlier in the year and have started using Our payroll software during the middle of the tax year. Enter the already claimed Employment Allowance from your previous payroll system before you finish your first Payrun process in our payroll software.
• Employee Works No. Prefix Code, if any: While entering each employee's details, you are asked to enter a unique reference number. Our service allows you to specify here a prefix code which will then be automatically added to your employee's reference number. This is a useful time saving option for instances where you are entering the details of a batch of employees who all need to be given the same prefix.
• Payslip Design: This Service provides you with various alternative payslip designs. Preview the alternatives here then select the one you wish to use for your employees from the drop down list. The A4 Payslip and A5 Payslip provided by our Service will print out onto a plain paper. The Self-sealed Payslip require you to purchase pre-printed payslip stationary. If self-sealed envelopes are used, they must be closed by adhesive tape with the sender's signature written across it.
• BACS output format: This field displays the appropriate BACS output format for your bank so that BACS payments can be made to your employees. Our service provides you with ALBANY standard, Barclays BIB CSV and HSBCnet options.
• BACS Payment Description:This field displays the employee's BACS payment description.
• Apprenticeship Levy Allowance: Here you can view the Apprenticeship Levy allowance amount.
• Apprenticeship Levy Rate: Here you can view the Apprenticeship Levy rate.
• Basic Pay Recurring: This field displays whether the employees basic pay is recurring or not.

Associated Tasks

• Back: If you have finished viewing or modifying the details and wish to leave this screen, click on this button.
• Edit: To make any modifications to the pay run customisation, click on this button. It will open the Edit Pay Run Customisation screen, where you can make the required modifications.

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