< 8500 >
When you add a new employee to your company please kindly take note of the following points:-
Please gather together all the new employee's details before you start to enter them onto this service.
If you have any query on any entry please click on the adjacent pop up help button for a quick reference.
Entries are compulsory in any box marked with a red *
Entries are optional in any box not marked with a red *. However, please enter as many of these as possible.
The Work Number is auto generated sequentially. It can be amended if you so require. You can also specify and setup a prefix code, which will then be automatically added to your employee's individual Works Number. This will save you time when entering the details of a batch of employees who all need to be given the same prefix. The prefix can be changed at any time. To set up the prefix go to Payrun Customisation in the Chart of Setup section of the Employer / Contractor module.
Entering your employee's E-Mail address here will result in the activation of your employee's Internet Account for this service and an activation E-Mail will be sent to your employee. Once activated, the employee can sign in and use the account to view his/her current and previous Payslips, P60s,and other pay details online.
Please enter this accurately. If your employee has forgotten, or has not got a NINo, you can enter NA as a short term convenient to carry on with the payrun. To trace a forgotten NINo, contact the HMRC National Insurance Contributions Office. If a NINo as never been issued to your employee, tell the employee to contact their nearest Job centre Plus office (Job centre Plus is part of the Department for Work and Pensions) to obtain one.
As soon as you find out the NINo you should update it in the View / Edit Employee Details section of the Employee module.
Please ensure this is entered accurately. The DOB will be used to verify your employee's account for this service.
Please enter all the details from the P45 form and then either E-File or post Part 3 to the HMRC.
If your employee does not have a P45 you should ask him to fill in a Starter checklist details. Enter all the details from the Starter checklist and then either E-File or post it to the HMRC.
After you have entered all the personal data. From our experience it is always faster and easier to re-run the payroll from week 1 or month 1. Our specially designed package allows you to run the payroll , consequently enabling you to re-create the payroll very quickly.
Please remember to click on the "FINISH" button at the end of the last page to save your new employee's details, otherwise the details will be lost.