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Add New Employee

Use

Here you can enter and store the details of your employees.

Remember: To comply with the Data Protection Act 1998 you should seek the consent of all your employees before you enter their personal data here. You should inform all those employees who do agree to having their personal data stored in our server, exactly what data will be stored, and for what purposes it is stored. You should not enter any personal data relating to any employee who has expressed an objection to having his/her data stored in our server.

In this screen, you will be entering the essential details of the employee.

Path

Employee > Add New Employee

Fields Available

Fields marked with an asterisk (*) are mandatory.

Employee Personal details

• Works No.: The Works Number is auto generated sequentially. It can be amended if you so require. You can also specify and setup a prefix code, which will then be automatically added to your employee's individual Works Number. This will save you time when entering the details of a batch of employees who all need to be given the same prefix. The prefix can be changed at any time.
• Employee's NINo: Enter here the employee's National Insurance number (NINo). If you do not know your employee's NI number, you can temporarily use NA in order to continue with employee creation. Please do remember to enter the NI number as soon as you get it.
• Employee's Title: From the drop down list, select the employee's appropriate title.
• Employee's Surname: Enter here the employee's surname.
• Employee's Forename: Enter here the employee's forename.
• Employee's Second Forename: Enter here the employee's second forename.
• Employee's Gender: From the drop down list, select the employee's gender.
• Employee's Date Of Birth: Enter here your employee's date of birth. Please ensure this is entered accurately. The DOB will be used to verify your employee's account for this service. You can use the calendar button to enter the date.
• Employee's Marital Status: From the drop down list, select the employee's marital status.
• Employee's Address: Enter here the employee's address.
• Town / City: Enter here the town or city of the employee's address.
• County: Enter here the county of the employee's address.
• Post Code: Enter here the post code of the employee's address.
• Country: Enter here the country of the employee's address.
• Employee's Tel. No.: Enter here the employee's telephone number.
• Employee's Mobile No.: Enter here the employee's mobile number.
• Employee's Passport Number: You can enter the employee's passport number here.

Employee Payroll Internet Account

• Employee Self Service E-Mail: Enter here an employee E-Mail address to activate employee Payroll Internet Account. Once you enter the e-mail address it will trigger an invitation e-mail to the employee to sign up for the service.
• Payroll Admin E-Mail: To broadcast your employee's payslip, P60, AE Comm. letters etc fill in the Employee Payroll Admin e-mail address. No activation link will be sent out to the Employee's payroll admin email address.

Employee Employment Details

• Employee / Pensioner Type: You can select the pensioner type here.
• Employee's Employment Start Date: Enter here the date from which this employee has started working for you. You can use the calendar button to enter the date.
• Directorship Start Date: If the employee is Director, enter here the date on which his/her directorship started. You can use the calendar button to enter the date.
• Benefit Category: From the drop down list, select the benefit category of the employee. By default P11D will be selected.
  
• Department Name: From the drop down list select the department that the employee will be working in. If the department you require is not listed here you can create a new department by going to the Chart of Setup option under the Employer / Contractor module.
• Cost Center Name: From the drop down list select and assign the cost center for the employee. If the cost center you require is not listed here you can create a new cost center or modify an existing one by going to the Chart of Setup option under the Employer / Contractor module.

Associated Tasks

• Read Me First: The Read Me First screen provides suggestions on the possible pre-requisites that you need to follow before proceeding with a given task. To go through the requirements, which are needed before adding a new employee, click on this button.
• Finish: To confirm with this process, enter the required details and click on this button.

Related Topics

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