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Add Other Payment

Use

You can add the other payments that you pay to your employees on this screen. The advantage of having this feature is that, you can add the same payment item to an employee more than once.

Please note the following:

• The date incurred should be always lesser or equal to the date submitted. The date entered should always be in dd/mm/yyyy format. For example if the date incurred is 1^st July 2024, then you should enter as 01/07/2024.
• You can add more than one similar other payment item for an employee, which is an additional feature in this service and later import it to  Payroll as one entity. For example, if you add allowance for an employee more than once, then the amount under allowance will be summed up and will be imported to  Payroll. To view the break up of the payments you need to come back to Timeclaim.
• The other payments approved date will be considered during import, not the date of payments incurred. For example if the other payment incurred is during week 1 and it is approved in week 4, the other payment will occur only when you import the timeclaim data for week 4 and not for week 1.
• When you import data for monthly paid employees, you have to check whether the approved payment dates falls within the month you have chosen as the payments are entered and saved on week basis.
• When you import data for 2 weekly paid employees you have to check whether the approved payment dates falls within the selected pay period week as the payments are entered and saved on week basis.
• When you import data for 4 weekly paid employees you have to check whether the approved payment dates falls within the selected pay period week as the payments are entered and saved on week basis.

• The hour column should be more than zero.
• The rate column should be more than zero.
• You have to submit the other payment entry details once you add the other payments to an employee for approval.
• Only approved payments can be imported to  Payroll.
• You cannot enter the same payment item in the  Payroll once the payment item is imported from Timeclaim for a particular pay period for the chosen employee.
• An employee should be assigned to a project to add payment items.

Path

Payout > Other Payments > Weekly / Monthly/2 Weekly/4 Weekly/Quarterly/Annual/Bi-annual Employee Other Payments > View / Add Other Payment > View / Edit > Add New Record

Fields Available

• Submission Date: Enter here the date on which you submit the other payment details of an employee for approval. By default, the submission date will display the current calendar date.
• Project: From the drop down list, select the project the employee belongs to.
• Date Incurred: Enter here the date on which the other payments were incurred.
• Other Payment Item: From the drop down list, select the other payment item you wish to pay to your employee
• Description: Enter here the description of the other payments.
• Roles: From the drop down list, select the role of the employee.
• Hour or No.: Enter here the number of hours for which you would like to make the other payment.
• Rate (£): Enter here the rate at which you would like to make the other payment.

Associated Tasks

• Back: If you have finished viewing the details and wish to leave this screen, click on this button.
• Submit: To submit the other payment items you added, click on this button.

Related Topics

None